Not Everyone Needs to See Everything: Introducing Block-Level Permissions

A single workspace page can contain many different types of information.

Project descriptions, internal notes, financial information, private discussions, and shared documentation can all exist within the same page.

But not every team member should necessarily have access to all of it.

Previously, managing these situations could require creating separate pages or finding complicated workarounds.

With the new ReadyTools Workspace block-level permissions system, that changes.

Individual Permissions for Individual Blocks

You can now configure visibility rules for individual blocks within a Workspace page.

Visibility can be controlled based on:

• Viewer

• Editor

• Admin

• Custom roles

For example, imagine a project page containing general project information, internal development notes, and confidential financial details.

You can make the general information available to everyone while restricting the other sections to specific roles.

Everything stays organized within the same page.

Hidden Means Hidden

One of the most important parts of this update is how permissions are enforced.

Hiding a block visually isn't enough. If the underlying content is still delivered to an unauthorized user, the information isn't truly protected.

That's why the new system also applies visibility restrictions on the server side.

Users with read-only access receive filtered page content, meaning blocks they aren't authorized to see are excluded from the delivered document.

This is an important distinction between simply hiding interface elements and implementing actual access control.

Built With Real-Time Collaboration in Mind

Workspace supports collaborative editing and real-time synchronization.

Introducing block-level permissions therefore required careful consideration of how restricted content interacts with the underlying document synchronization system.

The new implementation takes permissions into account when providing content to readers, helping maintain a consistent experience while respecting access restrictions.

A More Flexible Workspace

We've also improved how restricted blocks are represented inside the editor.

A dedicated visibility indicator helps identify blocks with custom access rules, making it easier to understand how a page is structured.

The objective is to give workspace owners more control without making everyday collaboration unnecessarily complicated.

Share the workspace. Not necessarily every detail inside it.