Overview
An online database helps you organize projects, clients, content, and other information as records with properties. Add one to a page and build a shared reference point for the details your team needs to track.
Start with a blank database or choose a template such as Projects, Clients, or Content plan. Add properties to describe each record, and link records to related databases when you need to connect information.
When to use it
Track project details, owners, and deadlines in one shared place.
Keep client records and the information your team needs about each client together.
Organize planned content and its associated details in a content database.
Connect records across related databases, such as linking projects to clients.
Features and settings
Built in
Start blank or use a template
Choose Blank database to build your own structure, or start with a template such as Projects, Clients, or Content plan.
Built in
Add properties to describe records
Use Add property to create fields for the information you want to keep. Name each property and choose what information it stores.
Built in
Connect related records
Use a Related database property to link an item to multiple records from another database.
Built in
Set database visibility
Choose who can view the database and use Make public? when you want to make it public.
Built in
Give the database context
Add a name, optional emoji, and description so people can recognize the database and understand what information belongs in it.
How to use it
Add the database block
Type / in the editor and search for Database.
Choose how to start
Pick Blank database or select a template such as Projects, Clients, or Content plan.
Name and create the database
Enter a Database name, then select Create database.
Add properties and records
Select Add property to define the information you want to track, then use New to create your first record.
Connect or share information
Add a Related database property to link records, or adjust who can view the database.
Where it works
On any page
In the / menu
Inside board cards
Turn other blocks into it
Own settings panel
Lara can add it for you
Examples
Project tracker
Keep project records together and add properties for details such as deadlines or status. Link projects to client records when they are related.
Client directory
Create a shared place for client records and the information your team needs to keep about them.
Content plan
Use the Content plan template to organize records for planned content and add properties for the details you want to track.
Tips · Limitations
Tips
Choose short, recognizable property names so people can understand the database at a glance.
Add a description to explain what information belongs in the database.
Use a Related database property when records need to connect to several records in another database.
Start with the template closest to your use case, then add the properties your team needs.
Limitations
The Database block is available on pages, but not as a board card.
You can't convert existing content into a Database block with Turn into.
Frequently asked questions
How do I create an online database in my notes?
Type / in the editor, search for Database, then choose Blank database or a template. Enter a database name and select Create database.
How do I add fields to a database?
Select Add property, name the property, and choose what kind of information it stores.
How do I add an item to a database?
Select New to create a record, then add the information you want to keep in its properties.
Can I link records between databases?
Yes. Add a Related database property and choose the database you want to connect. Each item can link to multiple records from that database.
How do I share a database?
Use the database visibility options to choose who can view it. You can also use Make public? to make the database public.
Build your next page with Database
Open Workspace, type / and add it in a second. Free to start, no credit card.