Overview
A Kanban board helps you organize tasks and ideas into columns and track progress by moving cards between them. Add groups such as “To do,” “In progress,” and “Done,” then create cards for the work you want to track.
Use card details like descriptions, priorities, assignees, and dates to keep work clear. Search board cards, change how the board is displayed, or create automations for common board actions.
When to use it
Track a project from initial tasks through work in progress to completion.
Organize a content pipeline, such as ideas, drafts, review, and published items.
Plan an event by grouping preparation tasks and assigning people and due dates.
Keep a team’s incoming requests visible and move each card as it is handled.
Features and settings
Built in
Group work into columns
Use Add group to create columns for the stages that fit your workflow, then move cards between them as work changes.
Built in
Create cards with useful details
Add cards with titles and short descriptions, and use priorities, assignees, start dates, and due dates to make next steps clear.
Built in
Search board cards
Search cards, assignees, and dates to find relevant work on the board.
Built in
Change the board display
Use Board settings to adjust the board width and card size, and choose whether to show descriptions, priorities, assignees, and dates.
Built in
Customize columns and cards
Use Colors to distinguish work visually. You can also expand or collapse columns and duplicate cards.
Built in
Automate board actions
In Board Automations, create rules triggered by events such as a card moving to a column or a member being assigned. Actions include setting a priority, moving a card, or adding a comment.
How to use it
Add a board
In the editor, type / and search for Board, then select it.
Set up your columns
Use Add group to create columns for your workflow, such as “To do,” “In progress,” and “Done.”
Add cards
Choose Add card in a column, give the card a title, and add any useful details, such as a description, priority, assignee, or due date.
Move work forward
Drag cards into the column that matches their current stage. Use Search board cards to find cards by card, assignee, or date.
Tailor the board
Open Board settings to adjust its display, or use Board Automations to create rules for recurring actions.
Where it works
On any page
In the / menu
Inside board cards
Turn other blocks into it
Own settings panel
Lara can add it for you
Examples
Plan a product launch
Create columns for ideas, preparation, and launch-day work. Add a card for each task and assign owners and due dates.
Manage a writing pipeline
Move article cards through stages such as drafting, editing, and ready to publish. Use priorities to highlight the most urgent pieces.
Organize team requests
Collect requests as cards, assign them to team members, and move them through the stages of your response process.
Tips · Limitations
Tips
Choose column names that match the stages your work actually passes through.
Keep card titles specific so the work is easy to scan.
Add assignees and due dates when ownership or timing matters.
Use Show descriptions, Show priorities, Show assignees, and Show dates to choose which details appear on cards.
Limitations
A Board cannot be used inside a card.
A board must keep at least one column.
Frequently asked questions
How do I make a Kanban board for tasks in my notes?
Type / in the editor, search for Board, and select it. Add columns for your workflow, then create a card for each task.
How do I add columns to a Kanban board?
Use Add group to create a column, then give it a name that represents a stage of your workflow.
How do I move a task to another stage?
Drag its card into the column for the stage it has reached.
Can I assign tasks and add due dates to board cards?
Yes. Add assignees and start or due dates to cards to show who is responsible and when work is planned.
Can I automate actions on a Kanban board?
Yes. Use Board Automations to create rules triggered by events such as a card moving to a column, then choose an action such as setting a priority or adding a comment.
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